2: Manuscript Preparation, Manuscript Editing, and Proofreading
- Overview and Process Outline
- 2.1Overview—authors, manuscript editors, and proofreaders
- 2.2Process outline—from approved manuscript to published work
- 2.3Additional steps for self-publishing authors
- Manuscript Preparation Guidelines for Authors
- Basic Manuscript Submission Requirements
- 2.4Manuscript submission checklist
- 2.5Submitting the manuscript
- 2.6Making changes after a manuscript has been submitted
- 2.7Submitting a paper-only manuscript
- Manuscript Formatting
- 2.8Publishers’ manuscript preparation guidelines
- 2.9Font
- 2.10Line spacing
- 2.11Space between sentences or after colons
- 2.12Page size and margins
- 2.13Justification
- 2.14Tabs versus indents
- 2.15Paragraph format
- 2.16Hyphenation
- 2.17Dashes
- 2.18Italics, underline, and boldface
- 2.19Special characters
- 2.20Page numbers and tables of contents
- 2.21Format for chapter titles and titles of other parts
- 2.22Format for subheads
- 2.23Format for prose extracts
- 2.24Format for poetry extracts
- 2.25Format for lists and outlines
- 2.26Format for footnotes and endnotes
- 2.27Format for glossaries and lists of abbreviations
- 2.28Format for bibliographies and reference lists
- 2.29Format for abstracts
- 2.30Format for keywords
- Preparing Illustrations and Tables
- 2.31Formatting and submitting illustrations, captions, and tables
- 2.32Submitting artwork
- 2.33Numbering illustrations
- 2.34Numbering tables
- 2.35Formatting text references and callouts to tables and illustrations
- 2.36Formatting table notes and source notes
- Cross-Checking the Manuscript
- 2.37Items to cross-check
- 2.38Checking quotations against original sources
- 2.39Checking URLs and other external links
- 2.40Checking cross-references
- Preparing the Electronic Manuscript Files
- 2.41Publishers’ guidelines for preparing and submitting electronic files
- 2.42Naming and saving the electronic files
- 2.43Numbering manuscript pages
- 2.44Removing comments and revision marks from the final files
- 2.45Backing up the final manuscript
- Preparing a Manuscript for a Multiauthor Book or Journal
- 2.46Volume editor’s manuscript preparation responsibilities
- 2.47Additional responsibilities of the volume editor
- Compiling a Manuscript from Previously Published Material
- 2.48Preparing previously published material
- 2.49Permissible changes to previously published material
- 2.50Footnotes or endnotes in previously published material
- 2.51Source notes for previously published material
- 2.52Reproducing previously published illustrations
- Manuscript Editing
- Principles of Manuscript Editing
- 2.53Levels of editing and who is responsible
- 2.54Sensitivity and authenticity readings
- 2.55Mechanical editing
- 2.56Substantive editing
- 2.57Editorial discretion
- 2.58Estimating editing time
- 2.59Stages of manuscript editing
- 2.60Choosing a dictionary and other reference works
- 2.61Keeping an editorial style sheet
- 2.62Fact-checking
- Editing Specific Parts of a Manuscript
- 2.63Editing front matter
- 2.64Editing part titles and chapter or article titles
- 2.65Editing subheads
- 2.66Editing cross-references
- 2.67Editing quotations and previously published material
- 2.68Editing notes
- 2.69Editing note citations, bibliographies, and reference lists
- 2.70Flexibility in style for source citations
- 2.71Editing illustrations and captions
- 2.72Editing tables
- 2.73Editing indexes
- Communicating with Authors
- 2.74Contacting the author after an initial review of the manuscript
- 2.75Writing author comments and queries
- 2.76Writing a cover letter to the author
- 2.77Sending the edited manuscript to the author
- 2.78Checking the author’s review of the edited manuscript
- Preparing a Final Manuscript for Production
- 2.79Ensuring correct markup
- 2.80Ensuring correct pagination
- 2.81Preparing running heads
- 2.82A production checklist
- The Mechanics of Electronic Editing
- Preparation and Cleanup
- 2.83Saving the manuscript files and keeping backups
- 2.84Manuscript cleanup tools
- 2.85Manuscript cleanup checklist
- Electronic Markup
- 2.86Generic markup for electronic manuscripts
- 2.87Word-processing styles
- 2.88Formal markup languages
- Tracking Changes and Inserting Queries
- 2.89Tracking changes (redlining)
- 2.90Making silent changes (not tracking)
- 2.91Document comparison software
- 2.92Inserting comments and queries
- 2.93Author’s review of the redlined manuscript
- 2.94Accepting or rejecting tracked changes and deleting queries
- The Mechanics of Editing on Paper
- 2.95Keeping a clean copy of paper manuscripts
- 2.96Marking manuscripts on paper
- 2.97Marking author queries on paper manuscripts
- 2.98Three uses for circling
- 2.99Inserting, deleting, and substituting
- 2.100Adding, deleting, or transposing punctuation
- 2.101Marking dashes and hyphens
- 2.102Capitalizing, lowercasing, and marking for italics or boldface
- 2.103Marking paragraph indents, flush left or right, and vertical spacing
- 2.104Marking the components of a paper manuscript
- Proofreading
- Introduction
- 2.105What is proofreading?
- 2.106Who should proofread?
- 2.107Proofreading schedule
- Stages of Proof
- 2.108Keeping a record of each proofreading stage
- 2.109First proofs and “galley” proofs
- 2.110Revised proofs
- 2.111Index proofs
- 2.112Prepress and press proofs
- 2.113Book cover and jacket proofs
- 2.114Journal cover proofs
- How to Proofread and What to Look For
- 2.115Proofreading against copy
- 2.116Proofreading for spelling errors
- 2.117Proofreading for word breaks
- 2.118Proofreading for typeface and font
- 2.119Checking and proofreading page numbers and running heads
- 2.120Checking and proofreading illustrations and tables
- 2.121Proofreading for overall appearance
- 2.122Checking facing pages for text alignment
- 2.123Proofreading for sense
- How to Mark Proofs
- 2.124Proofreaders’ marks
- 2.125Where to mark proofs
- 2.126Circling comments and instructions on proofs
- 2.127Communicating extensive changes on proofs
- 2.128Making marks legible on proofs
- 2.129Marking copy for deletion on proofs
- 2.130Adding or deleting spaces on proofs
- 2.131Marking changes to paragraphing or indents on proofs
- 2.132Marking adjustments to position or alignment on proofs
- 2.133Marking items to be transposed on proofs
- 2.134Marking items to be spelled out on proofs
- 2.135Using “stet” to revert corrections or deletions on proofs
- 2.136Marking changes to capitalization and font on proofs
- 2.137Marking changes to punctuation and accents on proofs
- 2.138Proofreading tools for PDF
- Double-Checking Proofs and Assigning Responsibility
- 2.139Double-checking proofs
- 2.140Assigning responsibility for errors on proofs
- 2.141Author’s alterations (AAs) versus editor’s alterations (EAs)
- Proofing and Testing Electronic Formats
- 2.142Checklist for proofing and testing electronic formats
- 2.143Checking for accessibility
- 2.144Preparing notes for an audiobook