16: Indexes

Overview
16.1The back-of-the-book index as model
16.2Why index?
16.3Who should index a work?
16.4The indexer and deadlines
16.5The role of software in indexing
16.6Single versus multiple indexes
16.7Embedded indexes
16.8Resources for indexers
Components of an Index
Main Headings, Subentries, and Locators
16.9Main headings for index entries
16.10Index subentries
16.11Initial lowercase letters in main headings and subheadings
16.12Locators in indexes
16.13Linked indexes for e-books and other electronic formats
16.14Inclusive numbers in indexes
Cross-References
16.15Cross-references in indexes—general principles
16.16“See” references and “double posting”
16.17“See” references following a main heading
16.18“See” references following a subheading
16.19“See” references to a subheading
16.20“See also” references
16.21Correspondence between cross-references and headings
16.22Italics for “see,” “see also,” and so forth
16.23Generic cross-references
Run-In versus Indented Indexes
16.24Flush-and-hang formatting for indexes
16.25Run-in style for indexes
16.26Indented style for indexes
16.27Sub-subentries in run-in indexes
16.28Sub-subentries in indented indexes
General Principles of Indexing
16.29Style and usage in the index relative to the work
16.30Choosing indexing terms
16.31Terms that should not be indexed
Indexing Proper Names and Variants
16.32Choosing between variant names
16.33Indexing familiar forms of personal names
16.34Indexing pseudonyms or stage names
16.35Indexing persons with the same name
16.36Indexing married women’s names
16.37Indexing monarchs, popes, and the like
16.38Indexing princes, dukes, and other titled persons
16.39Clerical titles in index entries
16.40Academic titles and degrees in index entries
16.41“Jr.,” “Sr.,” “III,” and the like in index entries
16.42Indexing saints
16.43Indexing persons whose full names are unknown
16.44Indexing incomplete names or names alluded to in text
16.45Indexing confusing names
16.46Indexing abbreviations
Indexing Titles of Publications and Other Works
16.47Typographic treatment for indexed titles of works
16.48Indexing newspaper titles
16.49Indexing magazine and journal titles
16.50Indexing authored titles of works
16.51Indexing English-language titles beginning with an article
16.52Indexing non-English titles beginning with an article
16.53Indexing titles beginning with a preposition
16.54Indexing titles ending with a question mark or exclamation point
16.55Subtitles in index entries
Alphabetizing
16.56Alphabetizing main headings—the basic rule
16.57Computerized sorting
Letter by Letter or Word by Word?
16.58Two systems of alphabetizing—an overview
16.59The letter-by-letter system
16.60The word-by-word system
16.61The two systems compared
General Rules of Alphabetizing
16.62Alphabetizing items with the same name
16.63Alphabetizing initials versus spelled-out names
16.64Alphabetizing abbreviations
16.65Alphabetizing headings beginning with numerals
16.66Alphabetizing similar headings containing numerals
16.67Alphabetizing accented letters
Subentries
16.68Alphabetical order of subentries
16.69Numerical order of subentries
16.70Chronological order of subentries
Personal Names
16.71Indexing names with particles
16.72Indexing compound names
16.73Indexing names with “Mac,” “Mc,” or “O’”
16.74Indexing names with “Saint”
Non-English Personal Names
16.75Indexing Arabic names
16.76Indexing Burmese names
16.77Indexing Chinese names
16.78Indexing Hungarian names
16.79Indexing Indian names
16.80Indexing Indonesian names
16.81Indexing Japanese names
16.82Indexing Korean names
16.83Indexing Portuguese names
16.84Indexing Spanish names
16.85Indexing Thai names
16.86Indexing Vietnamese names
16.87Indexing other Asian names
Names of Organizations and Businesses
16.88Omission of article in indexed names of organizations
16.89Indexing personal names as corporate names
Names of Places
16.90Indexing names beginning with “Mount,” “Lake,” and such
16.91Indexing names beginning with the definite article
16.92Indexing names beginning with non-English definite articles
16.93Indexing names of places beginning with “Saint”
Punctuating Indexes: A Summary
16.94Comma in index entries
16.95Colon in index entries
16.96Semicolon in index entries
16.97Period in index entries
16.98Parentheses in index headings
16.99Em dash in index entries
16.100En dash in index entries
The Mechanics of Indexing
Before Indexing Begins: Tools and Decisions
16.101Schedule for indexing
16.102Indexing from page proofs
16.103Publisher’s indexing preferences
16.104Indexing tools
16.105Using the electronic files to index
16.106Formatting index entries
16.107Indexing the old-fashioned way
When to Begin
16.108Preliminary indexing work
What Parts of the Work to Index
16.109Indexing the text, front matter, and back matter
16.110Indexing footnotes and endnotes
16.111Endnote locators in index entries
16.112Footnote locators in index entries
16.113Indexing notes spanning more than one printed page
16.114Indexing parenthetical text citations
16.115Indexing authors’ names for an author index
16.116Indexing illustrations, tables, charts, and such
Marking Proofs and Preparing Entries
16.117Beginning to highlight and enter terms
16.118Deciding how many terms to mark
16.119How to mark index entries
16.120Planning index subentries
16.121Recording inclusive numbers for index terms
16.122Typing and modifying index entries
16.123Alphabetizing entries as part of the indexing process
16.124Final check of indexed proofs
16.125Noting errors during indexing
Editing and Refining the Entries
16.126Refining the terms for main headings
16.127Main entries versus subentries
16.128When to furnish subentries
16.129How to phrase subheadings
16.130Checking cross-references against edited index headings
Submitting the Index
16.131Index submission format
Editing an Index Compiled by Someone Else
16.132What to do with a very bad index
16.133Index-editing checklist
16.134Instructions for typesetting the index
Typographical Considerations for Indexes
16.135Type size and column width for indexes
16.136Ragged right-hand margin for indexes
16.137Indenting index entries
16.138Fixing bad breaks in indexes
16.139Adding “continued” lines in an index
16.140Making typographic distinctions in index entries
Examples of Indexes
16.141A run-in index with italicized references to figures and tables
16.142An indented index with run-in sub-subentries
16.143An indented index with indented sub-subentries and highlighted definitions
16.144An index of first lines
16.145An index with authors, titles, and first lines combined