2: Manuscript Preparation, Manuscript Editing, and Proofreading
- Overview and Process Outline
- 2.1Overview—authors, manuscript editors, and proofreaders
- 2.2Process outline—from approved manuscript to published work
- Manuscript Preparation Guidelines for Authors
- Basic Manuscript Submission Requirements
- 2.3Manuscript submission checklist
- 2.4Submitting the manuscript
- 2.5Making changes after a manuscript has been submitted
- 2.6Submitting a paper-only manuscript
- Manuscript Formatting
- 2.7Publishers’ manuscript-preparation guidelines
- 2.8Line spacing
- 2.9Space between sentences or after colons
- 2.10Justification and margins
- 2.11Tabs versus indents
- 2.12Paragraph format
- 2.13Hyphenation
- 2.14Dashes
- 2.15Italics, underline, and boldface
- 2.16Special characters
- 2.17Format for chapter titles and titles of other parts
- 2.18Format for subheads
- 2.19Format for prose extracts
- 2.20Format for poetry extracts
- 2.21Format for lists and outlines
- 2.22Format for footnotes and endnotes
- 2.23Format for glossaries and lists of abbreviations
- 2.24Format for bibliographies and reference lists
- 2.25Format for abstracts and keywords
- Preparing Illustrations and Tables
- 2.26Formatting and submitting illustrations, captions, and tables
- 2.27Submitting artwork
- 2.28Numbering illustrations
- 2.29Numbering tables
- 2.30Formatting text references and callouts to tables and illustrations
- 2.31Formatting table notes and source notes
- Cross-Checking the Manuscript
- 2.32Items to cross-check
- 2.33Checking quotations against original sources
- 2.34Checking URLs and other external links
- 2.35Checking cross-references
- Preparing the Electronic Manuscript Files
- 2.36Publishers’ guidelines for preparing and submitting electronic files
- 2.37Naming and saving the electronic files
- 2.38Numbering manuscript pages
- 2.39Removing comments and revision marks from the final files
- 2.40Backing up the final manuscript
- Preparing a Manuscript for a Multiauthor Book or Journal
- 2.41Volume editor’s manuscript preparation responsibilities
- 2.42Additional responsibilities of the volume editor
- Compiling a Manuscript from Previously Published Material
- 2.43Preparing previously published material
- 2.44Permissible changes to previously published material
- 2.45Footnotes or endnotes in previously published material
- 2.46Source notes for previously published material
- 2.47Reproducing previously published illustrations
- Manuscript Editing
- Principles of Manuscript Editing
- 2.48Levels of manuscript editing and who is responsible
- 2.49Mechanical editing
- 2.50Substantive editing
- 2.51Editorial discretion
- 2.52Estimating editing time
- 2.53Stages of manuscript editing
- 2.54Choosing a dictionary and other reference works
- 2.55Keeping an editorial style sheet
- 2.56Fact-checking
- Editing Specific Parts of a Manuscript
- 2.57Editing front matter
- 2.58Editing part titles and chapter or article titles
- 2.59Editing subheads
- 2.60Editing cross-references
- 2.61Editing quotations and previously published material
- 2.62Editing notes
- 2.63Editing note citations, bibliographies, and reference lists
- 2.64Flexibility in style for source citations
- 2.65Editing illustrations and captions
- 2.66Editing tables
- 2.67Editing indexes
- Communicating with Authors
- 2.68Contacting the author after an initial review of the manuscript
- 2.69Writing author comments and queries
- 2.70Writing a cover letter to the author
- 2.71Sending the edited manuscript to the author
- 2.72Checking the author’s review of the edited manuscript
- Preparing a Final Manuscript for Production
- 2.73Ensuring correct markup
- 2.74Type specifications and hand markup
- 2.75Ensuring correct pagination
- 2.76Preparing running heads
- 2.77A production checklist
- The Mechanics of Electronic Editing
- Preparation and Cleanup
- 2.78Saving the manuscript files and keeping backups
- 2.79Manuscript cleanup tools
- 2.80Manuscript cleanup checklist
- Electronic Markup
- 2.81Generic markup for electronic manuscripts
- 2.82Word-processing styles
- 2.83Formal markup languages
- Tracking Changes and Inserting Queries
- 2.84Tracking changes (redlining)
- 2.85Making silent changes (not tracking)
- 2.86Document comparison software
- 2.87Inserting comments and queries
- 2.88Author’s review of the redlined manuscript
- 2.89Accepting or rejecting tracked changes and deleting queries
- The Mechanics of Editing on Paper
- 2.90Keeping a clean copy of paper manuscripts
- 2.91Marking manuscripts on paper
- 2.92Marking author queries on paper manuscripts
- 2.93Three uses for circling
- 2.94Inserting, deleting, and substituting
- 2.95Adding, deleting, or transposing punctuation
- 2.96Marking dashes and hyphens
- 2.97Capitalizing, lowercasing, and marking for italics or boldface
- 2.98Marking paragraph indents, flush left or right, and vertical spacing
- 2.99Marking the components of a paper manuscript
- Proofreading
- Introduction
- 2.100What is proofreading?
- 2.101Who should proofread?
- 2.102Proofreading schedule
- Stages of Proof
- 2.103Keeping a record of each proofreading stage
- 2.104First proofs and “galley” proofs
- 2.105Revised proofs
- 2.106Index proofs
- 2.107Prepress and press proofs
- 2.108Book cover and jacket proofs
- 2.109Journal cover proofs
- How to Proofread and What to Look For
- 2.110Proofreading against copy
- 2.111Proofreading for spelling errors
- 2.112Proofreading for word breaks
- 2.113Proofreading for typeface and font
- 2.114Checking and proofreading page numbers and running heads
- 2.115Checking and proofreading illustrations and tables
- 2.116Proofreading for overall appearance
- 2.117Checking facing pages for text alignment
- 2.118Proofreading for sense
- How to Mark Proofs
- 2.119Proofreaders’ marks
- 2.120Where to mark proofs
- 2.121Circling comments and instructions on proofs
- 2.122Communicating extensive changes on proofs
- 2.123Making marks legible on proofs
- 2.124Marking copy for deletion on proofs
- 2.125Adding or deleting spaces on proofs
- 2.126Marking changes to paragraphing or indents on proofs
- 2.127Marking adjustments to position or alignment on proofs
- 2.128Marking items to be transposed on proofs
- 2.129Marking items to be spelled out on proofs
- 2.130Using “stet” to revert corrections or deletions on proofs
- 2.131Marking changes to capitalization and font on proofs
- 2.132Marking changes to punctuation and accents on proofs
- 2.133Proofreading tools for PDF
- Double-Checking Proofs and Assigning Responsibility
- 2.134Double-checking proofs
- 2.135Assigning responsibility for errors on proofs
- 2.136Author’s alterations (AAs) versus editor’s alterations (EAs)
- Proofing and Testing Electronic Formats
- 2.137Checklist for proofing and testing electronic formats
- 2.138Procedures for testing electronic formats
- 2.139Documentation for testing electronic formats
- 2.140Communicating changes across different formats