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• Table of Contents
• List of Figures
• List of Tables
• Index

• 17th edition

2: Manuscript Preparation, Manuscript Editing, and Proofreading

• Overview and Process Outline
• 2.1Overview—authors, manuscript editors, and proofreaders
• 2.2Process outline—from approved manuscript to published work
• Manuscript Preparation Guidelines for Authors
• Basic Submission Requirements
• 2.3Elements to be furnished
• 2.4Submitting electronic manuscripts
• 2.5Later changes—version control
• 2.6Submitting paper-only manuscripts
• Formatting
• 2.7Publishers’ manuscript-preparation guidelines
• 2.8Line spacing
• 2.9Word spacing—one space or two?
• 2.10Justification and margins
• 2.11Spaces, tabs, and hard returns within paragraphs
• 2.12Hyphenation
• 2.13Dashes
• 2.14Italics, underline, and boldface
• 2.15Special characters
• 2.16Chapter and other titles
• 2.17Subheads
• 2.18Prose extracts
• 2.19Poetry extracts
• 2.20Footnotes and endnotes
• 2.21Glossaries and lists of abbreviations
• 2.22Bibliographies and reference lists
• Illustrations and Tables
• 2.23Separate files for illustrations, captions, and tables
• 2.24Prints of artwork versus scans
• 2.25Numbering illustrations
• 2.26Numbering tables
• 2.27Text references and callouts to tables and illustrations
• 2.28Table notes and source notes
• Cross-Checking
• 2.29Items to cross-check
• 2.30Checking quotations
• 2.31Checking URLs
• 2.32Checking cross-references
• Naming and Saving the Electronic Files
• 2.33Creating separate files
• 2.34Naming files
• 2.35Numbering manuscript pages
• 2.36Embedded comments and revision marks
• 2.37Backing up the final manuscript
• Preparing a Manuscript for a Multiauthor Book or Journal
• 2.38Volume editor’s manuscript preparation responsibilities
• 2.39Additional responsibilities of the volume editor
• Compiling a Manuscript from Previously Published Material
• 2.40Preparing previously published material
• 2.41Permissible changes to published material
• 2.42Footnotes or endnotes in previously published material
• 2.43Source notes for previously published material
• 2.44Reproducing previously published illustrations
• Manuscript Editing
• Principles of Manuscript Editing
• 2.45Manuscript editing as opposed to developmental editing
• 2.46Mechanical editing
• 2.47Substantive editing
• 2.48Discretion in substantive editing
• 2.49Estimating editing time
• 2.50Stages of editing
• 2.51Choosing a dictionary and other reference works
• 2.52Keeping a style sheet
• 2.53Fact-checking
• Editing Specific Parts of a Manuscript
• 2.54Editing front matter
• 2.55Editing part titles and chapter or article titles
• 2.56Editing subheads
• 2.57Editing cross-references
• 2.58Editing quotations and previously published material
• 2.59Editing notes
• 2.60Editing note citations, bibliographies, and reference lists
• 2.61Flexibility in citation style
• 2.62Editing tables
• 2.63Checking illustrations and their placement and editing captions
• 2.64Editing indexes
• Communicating with Authors
• 2.65Establishing early contact with authors
• 2.66Writing author comments and queries
• 2.67Writing a cover letter to the author
• 2.68Sending the edited manuscript to the author
• 2.69Checking the author’s final changes
• Preparing a Final Manuscript for Production
• 2.70Ensuring correct markup
• 2.71Type specifications and hand markup
• 2.72Ensuring correct pagination
• 2.73Preparing running heads
• 2.74A production checklist
• The Mechanics of Electronic Editing
• 2.75Making backup copies
• 2.76Preparing to make a clean, unedited copy
• 2.77Cleaning up electronic files
• 2.78Generic markup for electronic manuscripts
• 2.79Software-generated styles
• 2.80Formal markup languages
• 2.81Tracking and showing changes (redlining)
• 2.82Document comparison software
• 2.83Inserting author queries on electronic manuscripts
• 2.84Retaining the version of record
• 2.85The author’s review of the edited manuscript
• 2.86Preparing a final electronic manuscript
• The Mechanics of Editing on Paper
• 2.87Keeping a clean copy of paper manuscripts
• 2.88Marking manuscripts on paper
• 2.89Marking author queries on paper manuscripts
• 2.90Three uses for circling
• 2.91Inserting, deleting, and substituting
• 2.92Adding, deleting, or transposing punctuation
• 2.93Marking dashes and hyphens
• 2.94Capitalizing, lowercasing, and marking for italics or boldface
• 2.95Marking paragraph indention, flush left or right, and vertical spacing
• 2.96Marking, or coding, elements on a paper manuscript
• Proofreading
• Introduction
• 2.97What is proofreading?
• 2.98Who should proofread?
• 2.99Proofreading schedule
• Stages of Proof
• 2.100Keeping a record of each proofreading stage
• 2.101First proofs and “galley” proofs
• 2.102Revised proofs
• 2.103Index proofs
• 2.104Prepress and press proofs
• 2.105Book cover and jacket proofs
• 2.106Journal cover proofs
• How to Proofread and What to Look For
• 2.107Proofreading against copy
• 2.108Proofreading for spelling errors
• 2.109Checking word breaks
• 2.110Checking typeface and font
• 2.111Checking and proofreading page numbers and running heads
• 2.112Checking and proofreading illustrations and tables
• 2.113Checking overall appearance
• 2.114Checking facing pages for text alignment
• 2.115Proofreading for sense
• How to Mark Proofs
• 2.116Proofreaders' marks
• 2.117Where to mark proofs
• 2.118Circling comments and instructions
• 2.119Communicating extensive changes
• 2.120Making marks legible
• 2.121Marking copy for deletion
• 2.122Adding or deleting space between letters or words
• 2.123Indicating changes to paragraphing or indention
• 2.124Indicating adjustments to position or alignment (justification)
• 2.125Marking items to be transposed
• 2.126Marking items to be spelled out
• 2.127Using “stet” to revert corrections or deletions
• 2.128Marking changes to capitalization and font
• 2.129Indicating changes to punctuation and accents
• Double-Checking and Assigning Responsibility for Errors
• 2.130Double-checking proofs
• 2.131Assigning responsibility for errors on proofs
• 2.132Author’s alterations (AAs) versus editor’s alterations (EAs)
• Proofing and Testing Electronic Publications
• 2.133Checklist for proofing electronic publications
• 2.134Testing web-based publications
• 2.135Documentation for testing
• 2.136Communicating changes to web-based publications