My Manual Features

Bookmarks

Bookmarks allow you to flag paragraphs of particular interest in the 16th edition of The Chicago Manual of Style Online for easy retrieval. You can no longer add new Bookmarks to the 15th edition.

Bookmarks can be used only with the numbered paragraphs of chapters 1–16 and appendix A. Each paragraph can contain only one Bookmark.

Inserting Bookmarks

To insert a Bookmark,

1. Click on the Insert Bookmark icon, which is the first icon above the paragraph if the paragraph does not contain a Bookmark.

2. The paragraph number will appear highlighted in red, indicating that the Bookmark has been successfully inserted.

Viewing Bookmarks

You can view the distribution of your Bookmarks in two locations:

1. On the main Table of Contents page. For any chapter that includes Bookmarks, the Bookmark icon appears to the right of the chapter title. (If there are also Notes in the chapter, the Note icon appears to the right of the Bookmark icon.) The icon includes a number, indicating the number of paragraphs in that chapter that contain Bookmarks. It does not identify which paragraphs contain the Bookmarks.

2. On the chapter contents page for each chapter. Each paragraph that contains a Bookmark displays the Bookmark icon to the right of the paragraph title. (If the paragraph also contains a Note, the Note icon appears to the right of the Bookmark icon.) To go to that paragraph, click on the paragraph number or title or the Bookmark icon.

The Bookmark icons on both the main Table of Contents page and the chapter contents pages will be updated immediately when you insert or remove a Bookmark from a paragraph.

Bookmarks are not stored in folders and do not have titles separate from the titles of the paragraphs that contain them.

Removing Bookmarks

To remove a Bookmark,

1. Click on the Remove Bookmark icon, which is the first icon above the paragraph if the paragraph contains a Bookmark.

2. The red highlighting of the paragraph number will disappear, indicating that the Bookmark has been successfully removed.

Notes

Notes allow you to add your own comments and reminders to specific paragraphs in the 16th edition of The Chicago Manual of Style Online. Notes may also include live links to other Manual paragraphs. You can no longer add new Notes to the 15th edition.

There are two types of Notes:

1. A Paragraph Note is attached to a numbered paragraph as a whole.

2. An In-Line Note is attached to selected text within a paragraph.

Both types of Notes can be attached only to the numbered paragraphs of chapters 1–16 and appendix A. Each paragraph can contain any combination of Paragraph Notes and In-Line Notes.

Creating Paragraph Notes

To create a Paragraph Note,

1. Click on the Create Note icon, which is the second icon above the paragraph. (If the paragraph already contains one or more Notes, there will be four icons here; otherwise, there will be just two.)

2. A text-editing pane will open beneath the Manual paragraph, allowing you to create and format the text of your Note (see also Formatting Notes).

3. When you are finished creating the Note, click on the Save button beneath the text-editing pane. If you wish to discard the Note, click on the Cancel button instead.

4. The Note will appear in the My Notes section beneath the Manual paragraph, under the heading Paragraph Notes. It will not have a title. If you have more than one Paragraph Note attached to the paragraph, the Notes will appear in the order in which they were created.

Creating In-Line Notes

To create an In-Line Note,

1. Select the text within the paragraph to which you wish to attach a Note.

2. Click on the Create Note icon, which is the second icon above the paragraph. (If the paragraph already contains one or more Notes, there will be four icons here; otherwise, there will be just two.)

3. A text-editing pane will open beneath the Manual paragraph, allowing you to create and format the text of your Note (see also Formatting Notes).

4. When you are finished creating the Note, click on the Save button beneath the text-editing pane. If you wish to discard the Note, click on the Cancel button instead.

5. The Note will appear in the My Notes section beneath the Manual paragraph, under the heading In-Line Notes. The title of the Note will consist of the first few words of the selected Manual text. If you have more than one In-Line Note attached to the paragraph, the Notes will appear in the order in which they were created (not in the order of the Manual text to which they are attached).

6. The Manual text to which the Note is attached will appear highlighted. When you roll over the highlighted text, the Note will appear in a pop-up balloon.

Formatting Notes

Within the text-editing pane, you can format all or portions of your Note using many functions common to word-processing programs.

Using the drop-down menus, you can

  • Apply one of the predefined text formats
  • Select a font and a relative font size

Using the toolbar, you can

  • Add boldface, italic, underlining, or strike-through to text
  • Change the font color
  • Highlight text
  • Change the alignment of text
  • Convert text to a numbered list or a bulleted list
  • Add or remove indents
  • Add a horizontal rule
  • Add subscripts or superscripts
  • Insert special characters
  • Insert live links to Manual paragraphs
  • Undo or redo your most recent changes, or remove all character-level formatting

Viewing Notes

You can view your Notes only on the pages of the Manual paragraphs to which they are attached. Each paragraph that contains one or more Notes includes a section titled My Notes beneath the Manual paragraph. To view the Notes, click on the plus icon; to hide the Notes, click on the minus icon. Paragraph Notes appear before In-Line Notes, and Notes of both types appear in the order in which they were created.

You can also view the distribution of your Notes (though not the Notes themselves) in two locations:

1. On the main Table of Contents page. For any chapter that includes Notes, the Note icon appears to the right of the chapter title. (If there are also Bookmarks in the chapter, the Bookmark icon appears to the left of the Note icon.) The icon includes a number, indicating the number of Notes attached to paragraphs in that chapter. It does not identify which paragraphs contain the Notes.

2. On the chapter contents page for each chapter. Each paragraph that contains one or more Notes displays the Note icon to the right of the paragraph title. The icon includes a number, indicating the number of Notes attached to that paragraph. (If the paragraph also contains a Bookmark, the Bookmark icon appears to the left of the Note icon.) To go to that paragraph, click on the paragraph number or title or the Note icon.

The Note icons on both the main Table of Contents page and the chapter contents pages will be updated immediately when you create or delete a Note from a paragraph.

Editing Notes

To edit a Note,

1. Click on the plus icon next to My Notes to view the Note.

2. Click on the Edit link to the right of the Note.

3. The Note will open in a text-editing pane, allowing you to edit or format the Note (see also Formatting Notes).

4. When you are finished editing the Note, click on the Save button beneath the text-editing pane. If you wish to discard your changes to the Note, click on the Cancel button instead.

Searching Notes

When you are logged in to the Manual site, any Notes you have created are searchable along with the rest of the site’s contents. Search results that appear within Notes are listed under the Notes & Style Sheets tab. Search results will include Notes from whichever edition is specified with the search radio buttons.

Deleting Notes

To delete a Note,

1. Click on the plus icon next to My Notes to view the Note.

2. Click on the Delete link to the right of the Note.

3. When the dialogue box appears, click on OK to delete the Note or Cancel to stop the deletion.

Printing Notes

You can print a Manual paragraph and its associated Notes using your browser’s print function. Be sure My Notes are displayed (click the plus icon) beneath the paragraph before you attempt to print. Notes cannot be printed individually or separately from the paragraph to which they are attached.

Saving Notes to Your Local System

If you have attached one or more Notes to a Manual paragraph, you can save the whole page to your local system and view it without logging in to the Manual site. The Save To function is intended to help you preserve and access content you have created, so it is activated only in paragraphs to which you have attached Notes.

To save a paragraph with Notes to your local system,

1. Click on the Save To icon, which is the third icon above the paragraph. (This icon does not appear in paragraphs that do not contain Notes.)

2. A new window will appear within the browser, displaying the page to be saved. At the bottom of the window, click on Yes to save the page or No to cancel the save.

3. Follow the prompts provided by your browser to save the page to your local system.

4. The page will be saved as an HTML file in the default location on your local system as specified in your browser settings. Any links within the page will be live, but to access the content indicated by the links, you will need to be logged in to the Manual site.

E-mailing Notes

If you have attached one or more Notes to a Manual paragraph, you can e-mail the whole page to one or more people. The E-mail function is intended to help you share content you have created, so it is activated only in paragraphs to which you have attached Notes.

To e-mail a paragraph with Notes,

1. Click on the E-mail icon, which is the fourth icon above the paragraph. (This icon does not appear in paragraphs that do not contain Notes.)

2. A new window will appear within the browser with the standard fields for an e-mail message. The page to be e-mailed will appear as an attachment, which you can view by clicking on the link.

3. Fill in the e-mail address(es) of the intended recipient(s) of the e-mail message. The From field will automatically list the e-mail address associated with your Manual account.

4. If you wish, you may add a message in the text box, and you may also edit the subject line provided by the e-mail feature.

5. At the bottom of the window, click on Send or Cancel.

6. The page will be sent as an HTML file. Any links within the page will be live, but to access the content indicated by the links, the recipient will need to be a Manual subscriber and will need to log in to the site.

Style Sheets

Style Sheets allow you to create your own lists of style guidelines or reminders for specific projects or other purposes (see 2.52 and fig. 2.3 for use and examples of style sheets). Style Sheets may include text pasted directly out of The Chicago Manual of Style Online and live links to Manual paragraphs as well as material you have created.

Creating Style Sheets

If you wish to create a Style Sheet from scratch, follow the instructions here. If your new Style Sheet will be based largely on another Style Sheet that you have already created, you may prefer to follow the instructions under Copying Style Sheets.

To create a Style Sheet,

1. Click on the Style Sheets link in the left-hand column of the page for any paragraph within the Manual.

2. At the top of the main Style Sheets page, click on the New Style Sheet link. A new Style Sheet will open with several editable fields.

3. In the Title field, give your Style Sheet a title. This title will be the primary identifier of the Style Sheet on the main Style Sheets page.

4. In the Applies To field, list any additional information that will help you identify the Style Sheet, such as the author or title of the project to which it applies. This information, which is optional, will also appear on the main Style Sheets page.

5. In the text-editing pane, create and format the text of your Style Sheet (see also Formatting Style Sheets). You may also copy text directly from the Manual and paste it into your Style Sheet.

6. When you are finished creating the Style Sheet, click on the Save button beneath the text-editing pane. If you wish to discard the Style Sheet, click on the Cancel button instead.

7. The Style Sheet will be listed on the main Style Sheets page, with the title and any other identifying information you supplied as well as the date and time when it was last edited. If you have more than one Style Sheet, the sheets will automatically be listed alphabetically by title, though you can also sort them by the Applies To and Last Edited fields by clicking on the relevant column heads.

Formatting Style Sheets

Within the text-editing pane, you can format all or portions of your Style Sheet using many functions common to word-processing programs.

Using the drop-down menus, you can

  • Apply one of the predefined text formats
  • Select a font and a relative font size

Using the toolbar, you can

  • Add boldface, italic, underlining, or strike-through to text
  • Change the font color
  • Highlight text
  • Change the alignment of text
  • Convert text to a numbered list or a bulleted list
  • Add or remove indents
  • Add a horizontal rule
  • Add subscripts or superscripts
  • Insert special characters
  • Insert live links to Manual paragraphs
  • Undo or redo your most recent changes, or remove all character-level formatting

Viewing Style Sheets

You can view a list of your Style Sheets on the main Style Sheets page, which can be accessed from the Style Sheets link in the left-hand column of the page for every paragraph within the Manual.

If you have more than one Style Sheet, the sheets will automatically be listed alphabetically by title, though you can also sort them by the Applies To and Last Edited fields by clicking on the relevant column heads.

To view an individual Style Sheet, click on its title. To return to the list of Style Sheets, click on the Back to the List link at the top of the page, or use the navigation buttons in your browser.

To return to the text of the Manual, use the navigation buttons in your browser or the links in the left-hand column of the page.

Editing Style Sheets

To edit a Style Sheet,

1. Go to the main Style Sheets page and click on the title of the Style Sheet you wish to edit.

2. Click on the Edit button on the top or bottom of the Style Sheet.

3. The Style Sheet will open in a text-editing pane, allowing you to edit or format the Style Sheet (see also Formatting Style Sheets).

4. When you are finished editing the Style Sheet, click on the Save button beneath the text-editing pane. If you wish to discard your changes to the Style Sheet, click on the Cancel button instead.

5. The Last Edited field on the main Style Sheets page will be updated immediately.

Copying Style Sheets

If you wish to create a Style Sheet that is based largely on one you have already created, you can copy the existing Style Sheet, save it as a new Style Sheet, and edit it as needed.

To copy a Style Sheet,

1. Go to the main Style Sheets page, click on the checkbox next to the title of the Style Sheet you wish to copy, and then click on the Copy button at the top or bottom of the page. Or, click on the title of the Style Sheet you wish to copy, and then click on the Copy button at the top or bottom of the Style Sheet.

2. A new Style Sheet will open that is identical to the one copied, except that the title will read “Copy of [original title].” You can edit the title, the Applies To field, and the text of the Style Sheet as needed (see also Formatting Style Sheets).

3. When you are finished editing the Style Sheet, click on the Save button beneath the text-editing pane. If you wish to discard your changes to the Style Sheet, click on the Cancel button instead.

4. The Style Sheet will be listed on the main Style Sheets page, with the title and any other identifying information you supplied as well as the date and time when it was last edited.

Searching Style Sheets

When you are logged in to the Manual site, any Style Sheets you have created are searchable along with the rest of the site’s contents. Search results that appear within Style Sheets are listed under the Notes & Style Sheets tab.

Deleting Style Sheets

To delete a Style Sheet,

1. Go to the main Style Sheets page, click on the checkbox next to the title of the Style Sheet you wish to delete, and then click on the Delete button at the top or bottom of the page. (You can delete more than one Style Sheet at once by checking multiple boxes.) Or, click on the title of the Style Sheet you wish to delete, and then click on the Delete button at the top or bottom of the Style Sheet.

2. When the dialogue box appears, click on OK to delete the Style Sheet or Cancel to stop the deletion.

Printing Style Sheets

You can print a Style Sheet using your browser’s print function while you are in View Style Sheet mode.

Saving Style Sheets to Your Local System

You can save your Style Sheets to your local system and view them without logging in to the Manual site.

To save a Style Sheet to your local system,

1. Go to the main Style Sheets page and click on the title of the Style Sheet you wish to save.

2. Click on the Save To icon, which is the first icon to the right of the View Style Sheet heading.

3. A new window will appear within the browser, displaying the page to be saved. At the bottom of the window, click on Yes to save the page or No to cancel the save.

4. Follow the prompts provided by your browser to save the page to your local system.

5. The page will be saved as an HTML file in the default location on your local system as specified in your browser settings. Any links within the page will be live, but to access the content indicated by the links, you will need to be logged in to the Manual site.

E-mailing Style Sheets

You can e-mail your Style Sheets to one or more people.

To e-mail a Style Sheet,

1. Go to the main Style Sheets page and click on the title of the Style Sheet you wish to e-mail.

2. Click on the E-mail icon, which is the second icon to the right of the View Style Sheet heading.

3. A new window will appear within the browser with the standard fields for an e-mail message. The page to be e-mailed will appear as an attachment, which you can view by clicking on the link.

4. Fill in the e-mail address(es) of the intended recipient(s) of the e-mail message. The From field will automatically list the e-mail address associated with your Manual account.

5. If you wish, you may add a message in the text box, and you may also edit the subject line provided by the e-mail feature.

6. At the bottom of the window, click on Send or Cancel.

7. The page will be sent as an HTML file. Any links within the page will be live, but to access the content indicated by the links, the recipient will need to be a Manual subscriber and will need to log in to the site.

Transferring Notes and Bookmarks to the 16th Edition of The Chicago Manual of Style Online

To transfer your Notes and Bookmarks from the 15th edition of The Chicago Manual of Style Online to the 16th edition, go to the My Manual Transfer feature in the Account Administration area. You do not need to transfer your Style Sheets.